The first hour goes to finding out whether anything is on fire.
You open six tabs to establish that nothing needs you. That is not work, it is a status check, and it costs the hour your attention is actually worth something.
Inbox, calendar, CRM, the ads account, the DM folder, and the one dashboard you half trust. Forty minutes later you know that everything is fine, and the first real decision of the day happens at eight.
One brief on the phone. Two enquiries, one no-show to rebook, nothing else moved. Ninety seconds, then the first real decision happens while the coffee is still hot.
Five, and never more.
The constraint is the point. A brief that grows becomes a dashboard, and a dashboard is a sixth tab.
Anyone who arrived since the last brief and has not been answered. Name and the thing they asked about, not a count.
Anything waiting on you longer than half a day, oldest first. This is the one that catches the message you read on your phone and meant to come back to.
Who, when, and the last thing they said. Not the calendar entry, the context.
Anyone who missed a slot since the last brief, with the rebook message ready to send.
Automations that did not fire, payments that failed, forms that returned nothing. Silence here is the whole value.
The prompt.
Point it at whatever holds your enquiries and calendar. The output shape is fixed so you can read it at a glance for a year without re-learning it.
# ROLE You produce one short morning brief. You are writing for somebody reading on a phone before coffee. Under 200 words, always. # RUN THESE FIVE, IN THIS ORDER 01 NEW ENQUIRIES since the last brief, unanswered. Name plus what they asked. 02 UNANSWERED over 12 hours, oldest first. 03 TODAY'S CALLS. Who, when, and the last thing they said to us. 04 NO-SHOWS since the last brief, with a rebook message ready to send. 05 ANYTHING THAT BROKE. Automations that did not fire, failed payments, forms returning nothing. # OUTPUT SHAPE A heading per check. Under each, either the items or the single word "None". No preamble, no summary, no encouragement, no closing line. # HARD RULES - Under 200 words total. If it does not fit, cut detail, never a check. - Never say "no action needed". If a check is clear, it says None. - Never estimate or infer. If a source did not answer, say so under that check by name so silence is never mistaken for good news. - No em dashes. No emojis.
# A REAL ONE, 84 WORDS NEW ENQUIRIES Sarah M, asked about the 12 week option. Came in 21:40. UNANSWERED OVER 12H None. TODAY'S CALLS 11:00 Mark R. Last said he was waiting on his partner. 15:30 Dee K. First call. NO-SHOWS TO REBOOK Tom B missed 09:00 yesterday. Message ready. BROKE Nothing fired from the intake form after 23:10. Source did not answer. // The last line is the most valuable one on the page and it is the one a // tidier brief would have dropped for looking untidy.
The rule about never saying "no action needed" is there because a brief that reassures is a brief you stop reading. None is a fact. Reassurance is an opinion, and the day it is wrong is the day it matters.
Before you use it.
What does it need access to?
Whatever holds your enquiries and your calendar. Most of it is one CRM. If your enquiries arrive in three places, fix that before you automate the reading of them.
Why 3am and not 6am?
So it is finished and waiting rather than running while you look at it. The exact hour matters less than it being done before you are up.
What if a check has nothing?
It says None. That is the point. An empty check is information, and a brief that only lists problems teaches you to fear opening it.
This is not for me if...
You get two enquiries a week. You already know both their names. The brief solves a volume problem and you do not have one yet.
What happens when a source is down?
It says so, under that check, by name. Silence from a broken integration and silence from a quiet night look identical, and that is the failure this is built to catch.
Get the AI & GHL Academy.
The checks and the prompt are yours either way. The Academy has the wiring behind them, including the no-show rebook that check four hands you.
Want it wired to your CRM?
The brief is the easy half. Making the five checks read from a system that actually holds the answers is the install.
Apply now